SBR Men’s Golf Association Board Meeting
January 9, 2020
Ranch House Board Room
Present: Richard Osterlund, President
Tony Wells, Vice President
Mike Tomaso, Treasurer
Brian Grover, Secretary
Karl Knight, Weekly Events Chairman
Mick Burkart, Special Events Chairman
Jim Heywood, Rules and Handicap Chairman
Jim Cook, Community Outreach Chairman
Bob Erickson, Membership Chairman
Not Present: Mark Martin, Communications Chairman (excused)
Guests: Mike Jahaske
Ken Steinke
I. Opening
Richard called the meeting to order at 1:36 PM and welcomed all the new
board members.
II. Reading of the Minutes and Approval
Richard asked if anyone needed the minutes to be read from the last
Board Meeting. Jim Cook made motion to accept the Board Meeting
minutes and Tony Wells seconded the motion. The minutes were
unanimously approved.
III. Presidents Report
Richard started by focusing on two major objectives we have as Board this
coming year. The first is to transition from Golf Fusion to Golf Genius for
our weekly events and make the transition as smooth as possible. We are
reaching out to SBRWGA and Lorraine Smith to provide Karl and team for
some training on Golf Genius. Secondly, we need to create a new website
as Golf Fusion is not supporting us and not fixing problems with the
current one. Jim Heywood and Tom Graham have volunteered to work on
the new website. The Board will look at the SBRWGA website and provide
comments to the website committee along with reviewing our current
website.
Richard solicited comments on the Holiday Party. We all agreed to change
from a buffet to a plated dinner and to look for new options on
entertainment.
Richard informed the board that need to have a person designated as
Statutory Agent for Federal and a State Legal Counsel. Mike Tomaso
volunteered to accept these responsibilities. Tony Wells made a motion to
appoint these responsibilities to Mike and Brian seconded the motion. The
Board unanimously approved the motion.
We discussed Communications and the Communication Chairmanship.
Mark was not present and provided his input. The Board decided that we
needed a Quarterly Newsletter versus monthly, articles in the
Saddlebrooke Ranch Roundup and updates to the picture boards in the
Pro Shop.
IV. Treasures Report
Mike provided a recap of the year end 2019 Financial Statement. We
started the year with $4340 in the bank and received $42,278 in cash
receipts for the year. Our cash disbursements were $36,702 and the year
finished with a positive cash flow of $5,576. The year ended with $9,916 in
cash in the bank. Brian made a motion to approve the year end Financial
Statement and Jim Cook seconded the motion. The Board unanimously
approved the 2019 Financial Statement for year end. Mike presented the Board the 2020 Financial Budget and reviewed major cash budget items for inflow/outflow and any items new to the budget. The Board unanimously approved the Budget Plan for the year.
V. Weekly and Special Events Chairmans Report
Karl did a review of the Golf Genius system versus Golf Fusion for Weekly
Events. The Golf Genius software is a more robust system and will provide
additional benefits long term. Golf Fusion is not supporting fixing current
problems we are experiencing (handicaps are not updating). Karl is not
proficient in Golf Genius along with other team members who help with the
Weekly Events and Special Events. The Board discussed the transition to
Golf Genius and training. We agreed to help Karl get trained with the help
of SBRWGA who is on this system. Our goal is to be completely on the
new system by mid-February. Jim Heywood made a motion to move to
Golf Genius and Mike Tomaso seconded the motion. The Board
unanimously approved the motion to move to Golf Genius.
VI. Rules and Handicap Chairmans Report
Jim reported that he believes that members should be responsible for
posting their scores every time they play during the week. This is currently
a change from past years when Handicap Committee posted the Weekly
Events. He will be monitoring these Weekly Events for players who do not
post scores and reach out to them to correct the situation along with other
weekly play.
Secondly, Jim volunteered to work on the new website with Tom Graham
and others. He will rework the rules on the new website with assistance of
the Pro Shop and SBRWGA.
VII. Membership Chairmans Report
Bob reported that we currently have 215 active members which is
currently a 35 percent increase over last year, We lost 19 members from
last year through people moving or others not deciding to rejoin for various
reasons.
Vlll. Community Outreach Chairmans Report
Jim reported on his current progress with our sponsors along with some
new options for new sponsors. Currently, 26 percent of the sponsorship
revenue for the year has been received. Jim proposed that we give new
sponsors who are residents in SaddleBrooke Ranch (if they are paying
SBRMRA members) a break on sponsorships for their business. The Board
supported and agreed to this suggestion to reduce the cost.
lX. Director of Golf Report
Mike Jahaske informed the Board he will be holding a meeting in the Sol
Ballroom on January 22, 2020 at 1PM on the new handicap system. We
urge all members to attend this meeting as they are responsible for
posting there scores correctly with the new Handicap System.
Mike also suggested that we end lift clean and place in fairways
since over seed. We discussed this and Brian made a motion to end
lift, clean and place. Bob Erickson seconded the motion and the
Board unanimously approved the motion. If inclement weather
changes the course, it will be the Pro Shop who will tell us if we can
play lift, clean and place going forward.
X. New Business
With a new Handicap System in place and members responsible for
posting there scores and Golf Fusion going away we recommend everyone
put the APP on their phone to submit their scores to AGA and the new
World Handicap System. Bob Erickson will add this as a requirement for all
new members.
The meeting was adjourned at 3:45 PM.
Minutes published January 12, 2020.
Brian Grover, Secretary, SBRMGA
January 9, 2020
Ranch House Board Room
Present: Richard Osterlund, President
Tony Wells, Vice President
Mike Tomaso, Treasurer
Brian Grover, Secretary
Karl Knight, Weekly Events Chairman
Mick Burkart, Special Events Chairman
Jim Heywood, Rules and Handicap Chairman
Jim Cook, Community Outreach Chairman
Bob Erickson, Membership Chairman
Not Present: Mark Martin, Communications Chairman (excused)
Guests: Mike Jahaske
Ken Steinke
I. Opening
Richard called the meeting to order at 1:36 PM and welcomed all the new
board members.
II. Reading of the Minutes and Approval
Richard asked if anyone needed the minutes to be read from the last
Board Meeting. Jim Cook made motion to accept the Board Meeting
minutes and Tony Wells seconded the motion. The minutes were
unanimously approved.
III. Presidents Report
Richard started by focusing on two major objectives we have as Board this
coming year. The first is to transition from Golf Fusion to Golf Genius for
our weekly events and make the transition as smooth as possible. We are
reaching out to SBRWGA and Lorraine Smith to provide Karl and team for
some training on Golf Genius. Secondly, we need to create a new website
as Golf Fusion is not supporting us and not fixing problems with the
current one. Jim Heywood and Tom Graham have volunteered to work on
the new website. The Board will look at the SBRWGA website and provide
comments to the website committee along with reviewing our current
website.
Richard solicited comments on the Holiday Party. We all agreed to change
from a buffet to a plated dinner and to look for new options on
entertainment.
Richard informed the board that need to have a person designated as
Statutory Agent for Federal and a State Legal Counsel. Mike Tomaso
volunteered to accept these responsibilities. Tony Wells made a motion to
appoint these responsibilities to Mike and Brian seconded the motion. The
Board unanimously approved the motion.
We discussed Communications and the Communication Chairmanship.
Mark was not present and provided his input. The Board decided that we
needed a Quarterly Newsletter versus monthly, articles in the
Saddlebrooke Ranch Roundup and updates to the picture boards in the
Pro Shop.
IV. Treasures Report
Mike provided a recap of the year end 2019 Financial Statement. We
started the year with $4340 in the bank and received $42,278 in cash
receipts for the year. Our cash disbursements were $36,702 and the year
finished with a positive cash flow of $5,576. The year ended with $9,916 in
cash in the bank. Brian made a motion to approve the year end Financial
Statement and Jim Cook seconded the motion. The Board unanimously
approved the 2019 Financial Statement for year end. Mike presented the Board the 2020 Financial Budget and reviewed major cash budget items for inflow/outflow and any items new to the budget. The Board unanimously approved the Budget Plan for the year.
V. Weekly and Special Events Chairmans Report
Karl did a review of the Golf Genius system versus Golf Fusion for Weekly
Events. The Golf Genius software is a more robust system and will provide
additional benefits long term. Golf Fusion is not supporting fixing current
problems we are experiencing (handicaps are not updating). Karl is not
proficient in Golf Genius along with other team members who help with the
Weekly Events and Special Events. The Board discussed the transition to
Golf Genius and training. We agreed to help Karl get trained with the help
of SBRWGA who is on this system. Our goal is to be completely on the
new system by mid-February. Jim Heywood made a motion to move to
Golf Genius and Mike Tomaso seconded the motion. The Board
unanimously approved the motion to move to Golf Genius.
VI. Rules and Handicap Chairmans Report
Jim reported that he believes that members should be responsible for
posting their scores every time they play during the week. This is currently
a change from past years when Handicap Committee posted the Weekly
Events. He will be monitoring these Weekly Events for players who do not
post scores and reach out to them to correct the situation along with other
weekly play.
Secondly, Jim volunteered to work on the new website with Tom Graham
and others. He will rework the rules on the new website with assistance of
the Pro Shop and SBRWGA.
VII. Membership Chairmans Report
Bob reported that we currently have 215 active members which is
currently a 35 percent increase over last year, We lost 19 members from
last year through people moving or others not deciding to rejoin for various
reasons.
Vlll. Community Outreach Chairmans Report
Jim reported on his current progress with our sponsors along with some
new options for new sponsors. Currently, 26 percent of the sponsorship
revenue for the year has been received. Jim proposed that we give new
sponsors who are residents in SaddleBrooke Ranch (if they are paying
SBRMRA members) a break on sponsorships for their business. The Board
supported and agreed to this suggestion to reduce the cost.
lX. Director of Golf Report
Mike Jahaske informed the Board he will be holding a meeting in the Sol
Ballroom on January 22, 2020 at 1PM on the new handicap system. We
urge all members to attend this meeting as they are responsible for
posting there scores correctly with the new Handicap System.
Mike also suggested that we end lift clean and place in fairways
since over seed. We discussed this and Brian made a motion to end
lift, clean and place. Bob Erickson seconded the motion and the
Board unanimously approved the motion. If inclement weather
changes the course, it will be the Pro Shop who will tell us if we can
play lift, clean and place going forward.
X. New Business
With a new Handicap System in place and members responsible for
posting there scores and Golf Fusion going away we recommend everyone
put the APP on their phone to submit their scores to AGA and the new
World Handicap System. Bob Erickson will add this as a requirement for all
new members.
The meeting was adjourned at 3:45 PM.
Minutes published January 12, 2020.
Brian Grover, Secretary, SBRMGA